Click on the question/topic and you will be directed to the corresponding response below.
What does KCACTF do?
Who is Region IV?
Can I register shows in Region IV even if my institution isn’t in the region?
How do I register productions with KCACTF?
What does it cost to register a production with KCACTF?
What does my theatre program get from registering productions with KCACTF Region IV?
What is the difference between an Associate Entry and a Participating Entry?
I’m a faculty member, how do I become a respondent?
How does the department/director nominate students for Irene Ryans and other scholarship areas for participation in the regional festival?
I’m a student, what awards/scholarships does KCACTF offer?
What do we need to do to have a show considered for invitation to the Regional Festival?
What is the Regional Selection Team?
Who make up the Regional Executive Committee?
Who are the Respondent Coordinators and what do they do?
Why is it so difficult to find a respondent for some shows?
What if I don’t like the response we received for one of our shows?
What is the Regional Festival?
What is the National Festival?
How do I get involved with KCACTF?
Who are the respondents for the Irene Ryan Auditions and the other scholarship competitions at the Regional Festival?
If we find out an Irene Ryan nominee cannot attend the regional festival, can we replace that nominee with someone else who was in the production?
What is the difference between the Festival Registration form and the Irene Ryan Information Form/Design, Technology and Management Form?
The Kennedy Center American College Theater Festival is a national organization that is broken up into eight regions. KCACTF services students and faculty of college/university theatre programs by providing outside assessment to productions and providing workshops and seminars taught by successful theatre professionals. First contact with KCACTF should be with the region that your institution finds itself in. When a production is registered with KCACTF, the region is responsible for providing one to two outside respondents, who typically come from other college/university theatre programs, to view an evening of the production and then provide an oral response to the production company (which includes designers, management, marketing, cast, crew, director, dramaturg, etc.). Once the oral response is over, the respondent(s) will also submit a written response that will be sent to the director of the production. Written responses are unique to Region IV and provide a written outside assessment for productions.
Region IV is made up of states in the Southeast. As of January, 2009, KCACTF Region IV is made up of Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, Tennessee and Southern Virginia. To see a map of the regions, please go to National Regions.
Yes. KCACTF’s borders are liquid, so if you find that it might be easier to get respondents to your institution from another region, you should go ahead and do so by contacting the chair of the region with which you plan on registering your production(s). When submitting the online registration form, please put the region you which to participate in rather than the region you are in (if they differ). If you don’t let the chair of the region know ahead of time, you will probably receive and email from them after you register to make sure you didn’t input the wrong region.
Registering your productions is easy; just go to http://kcactf.org and click on the Production Registration at the top of the page. There you’ll be taken to an online form. You’ll need to fill out one form for each production. Please make sure you fill out the correct region (Region IV).
It is important to note that productions should be registered at least four weeks prior to opening night. This ensures that there will be ample time to find respondents for all shows that are registered. Region IV typically has over 200 shows registered each year. People who find respondents are doing so on a volunteer basis, so please adhere to this very important request. If a production is registered at the last minute, we may not be able to find a respondent.
When you register your production(s), you’ll be asked about billing. You may put the registration on a credit card, or you may request an invoice in order to pay by check.
Early bird registration typically runs until October 1 every year. With early bird registration, institutions get a $50 discount off of registration. On or before October 1 registration for an Associate Entry production is $225; for a Participating Entry production it’s $275. After October 1, Associate Entry registration is $275 and Participating Entry registration is $325. All amounts are for each production registered.
We ask that payment for registrations be initiated directly after registering the productions. This way, the region will see the money early enough to apply toward the annual regional festival.
As stated previously, KCACTF provides outside assessment for a major part of your curriculum: the productions. In addition, productions will have student nominees in acting, scenic, costume, lighting, sound design, dramaturgy, playwriting, directing, and stage management categories. These nominees, whether recommended by the respondent(s) or by the director/department, are then eligible to participate in scholarship competitions at the Regional Festival in early February.
An Associate entry production means that one outside respondent will attend a performance of the show. It also allows students involved in a production to be nominated to participate in scholarship competitions in the regional festival. The show itself is not up for consideration to be brought to the festival. With an Associate entry production, the show can have two Irene Ryan nominees (the acting division)-one nominated by the respondent, one nominated by the director/department-and design, management, dramaturgy nominees. The respondent will give an oral response after the performance he/she attends and submit a written response in which he/she will list his/her nominee selections for design and the Irene Ryans.
When registering as a Participating entry, two outside respondents will attend a performance of the show (this may be on the same night or it might not, depending on the schedules of the respondents and the director/department). Each respondent and the director/department will nominate an Irene Ryan nominee for a total of three (the associate entry gets only two). As with the Associate entry, student designers, dramaturgs, stage managers, etc. may be nominated by the respondents and/or director department. The most notable difference is that a Participating entry is eligible to be considered for invitation to the Regional Festival. Of the two respondents, one should be a member of the Regional Selection Team and one will be a local respondent. Both will submit written responses and either Highly Recommend, Recommend or Not Recommend the show as well as nominate the student nominees.
Responding to a production is one of the most important aspects of KCACTF. We are grateful to all of the faculty members who take time out of their busy schedules to go out and respond to productions consistently. Because it sometimes can be difficult to find respondents (most programs/departments have very similar performance dates for their productions, making certain weekends busier than others), we ask that departments/programs who consistently register productions have members of the faculty available to respond to shows.
The best way to become a respondent is to inform the respondent coordinator for your state of your desire to become a respondent. The respondent coordinator will add you to his/her list of respondents to contact. If you’ve never responded to a show before, we do ask that you participate in a respondent training session, which we offer at the regional festival in early February and at the SETC convention in early March. The respondent coordinator can also set it up so that you can go along with an experienced respondent in order to watch him or her in action.
For more information on how to respond, please go to Registration Response and go to the ALL RESPONDENTS heading where you can click on the highlighted “DOWNLOAD THIS DOCUMENT (CLICK HERE)” phrase.
Please note: in Region IV, all respondents are required to give the night they attend the performance and submit a written response within 72 hours of attending the performance. For Associate Entry responses, please go to Associate Response Form for the online submission form. For Participating Entry responses, please go to Participating Response Form.
The director should submit her/his student nominees for all regional and national scholarship awards by going to Director Response Form.
Directors may submit their nominees after the respondent has given her/his oral response. There should be communication between the director and the respondent(s) about nominees. The respondent(s) and director should not nominate the same Irene Ryan candidates.
For a complete listing of student awards and eligibility for these awards, please go to: http://kcactf.org and click on the various headings at the top of the page.
First of all, the show that a department/program wants to be considered must be registered as a Participating Entry. If this production gets at least one “Recommendation” from one of the two respondents, then the Region Chair will send out an email in late October/early November to the director of the show what to send in for consideration. Usually, a video filled with clips of the production, promotional materials such as programs (around five copies), reviews (if applicable), and still photos are suggested. The materials need to be sent to the chair by the first of December so that they may be viewed by the Regional Selection Team at its meeting the second weekend of December.
The regional selection team is made up of faculty from a wide variety of states within the region who have been invited by the Region Chair and Regional Executive Committee to be on the RST. Qualifications to be on the RST are a strong record of responding to at least six productions per year; a record of giving fair, direct and friendly oral responses and a record of submitting written responses in the timeline required by the region (72 hours).
Members of the RST must commit to attending and responding to three Participating Entry productions per semester.
The Regional Executive Committee is made up of the Regional Chair, Regional Vice Chair, Regional NPP Chair, Regional Design, Technology and Management Chair and the Immediate Past Regional Chair.
The REC has final approval of all productions invited to the regional festival.
Please go to About to learn who our Respondent Coordinators are. Each Respondent Coordinator typically coordinates registered productions for two states. They find the local respondent for each Participating and Associate Entry Productions and notify the respondents and directors/departments contact information and performance details. The Participating Respondent Coordinator finds people on the Regional Selection Team to attend Participating Entry productions. The Participating Respondent Coordinator also notifies RST and local respondents plus the department of contact information and performance details. All notifications are done by email. Once the department/director is notified of the respondent(s) and their contact information, it is up to the department/director to make the first notification to the respondent(s). This should be done soon after the Respondent Coordinator makes the initial email contact.
Respondent and Participating Entry Coordinators do their jobs on a volunteer basis. The work they do is invaluable and can get hectic. Please make sure you register your productions within four weeks of opening night so that these coordinators have ample time to find respondents.
The most typical reason there is difficulty in finding a respondent has to do with the time between registering a production and its opening night performance. When a production is registered at the last minute it is very difficult to find someone to go out to respond. The” last minute” is defined as two weeks or less between the date of registering the production and the opening night of the same production.
Another reason might be the location of the institution or the dates of the production. Please know that if your production has been registered at least four weeks prior to its opening night, we will have a respondent (or respondents) at that production.
If for some reason you are not satisfied with your response, please feel free to let the Region Chair know. You can do this when the director’s nominees are submitted online. There is a section of this online form for comments.
The Region IV KCACTF begins the first Tuesday of February (sometimes may be the last Tuesday of January) and ends the following Saturday night. The Festival consists of invited productions that will be evaluated by the National Selection Team for participation in the National Festival; the Irene Ryan Scholarship Auditions, from which two nominees and their partners will be chosen to represent the region in the National Festival; Barbizon Scholarship nominees in Scenic, Lighting and Costume Design, from which a representative from each area will be chosen to represent the region at the National Festival; Sound Design, Dramaturgy, Playwriting and National Critics’ Institute nominees from which one from each area will be chosen to represent the region in the National Festival.
The Regional Festival will also have workshops in all areas as well as viewings of the Design Exhibit and student and faculty parties.
The National Festival takes place at the Kennedy Center in Washington, DC in mid-April every year. The National Festival features weeklong intensive workshops for the regional representatives in each scholarship area. It also features weeklong seminars for faculty selected from each region for their outstanding contributions to their region.
If you are interested in getting involved in the organization of the region, please contact the Region Chair. For contact information, go to About.
Another way to get involved is to continue doing the great work you are doing in your area of theatre. If you know of a faculty director, designer, manager that is doing outstanding work in the region, please contact the Region Chair and let her/him know of this work. The Region typically honors outstanding Teaching Contributions and production experience for National KCACTF grants and/or participation in the National Festival.
In 2009-2010, two Teaching Artists from Region IV were awarded $2,000 grants after being nominated by the region and submitting materials for consideration. Region IV also sent an outstanding designer to the National Festival that year as well. All nominees are determined by the Regional Executive Committee.
As a student, you can get involved by encouraging your department to get involved. Suggest to your faculty members that they read the information on theÂ http://kcactf.org.
All respondents for all scholarship competitions are successful theatre professionals and/or academics from outside the region. The only in-region participants in scholarship competitions are the preliminary round Irene Ryan Audition Feedback Respondents. These folks give instant feedback after the nominees and their partners audition, but they do not have input as to who is passed on to the semi-final round. For criteria pertaining to specific national awards, please go to http://kcactf.org.
This is a tricky question. Certainly, if the Irene Ryan nominee that was selected by the director/department cannot attend, then yes the switch can be made (you will need to contact the Regional Chair immediately so that the switch can be made in the database). If the Irene Ryan nominee that was selected by the respondent cannot attend the switch can only be made by that respondent. It may not be done by the director/department. The respondent will need to contact the Regional Chair about this.
The Festival Registration form first and is the documentation we need to register you for the festival. This form includes method of payment for the festival. The other information forms are needed for organization of those events. The Irene Ryan Coordinator needs to know the Ryan nominees, their partners, materials to be used and the rights & royalties information ahead of time in order to organize the preliminary round audition rooms and check on the rights and royalties. The DTM Chair needs to know the specifics for the Design Display to make sure we have the correct amount of display boards and materials to mount each design display. All forms are essential for the organization of the regional festival.